ProcuSara replaces spreadsheet-and-email tendering with one auditable pipeline: requisition intake, estimate generation, bidder qualification, tender drafting, a vendor bid portal, technical and price-bid evaluation, negotiation and award — with tender-specific document-AI and a grounded assistant doing the heavy lifting, and humans holding every approval.
Public-sector and industrial sourcing runs on spreadsheets, scanned PDFs and email — stretching cycle time, hiding errors in comparative statements, and leaving award decisions hard to defend.
The Amplinth loop, tuned to tendering — AI does the document and analytical work; humans retain every approval and acceptance.
Ingest ERP-synced requisitions, vendor data, historical quotations, commodity feeds & bid documents (PDF/XLSX).
Document-AI classifies & extracts bids; agents analyse PRs, recommend criteria & LOTs and draft sections.
Market-correlated estimates, qualification verdicts, certified comparative statements & negotiation briefs.
Officers draft, committees e-sign, approvers release price bids & award; the LOA dispatches; the SAP PO posts.
Immutable, actor-attributed audit of every step; EVA value view.
Twenty-four wired API modules and twenty front-end screens cover the whole lifecycle. Each row below is a built, wired capability; a handful run behind integration flags or as mock connectors and are labelled in the outcomes section.
A per-PR workspace triages ERP-synced purchase requisitions and converts an approved indent into a collective RFQ. PR-analysis agents run BOQ, quotation and market-correlation analysis; the estimate engine builds and exports a cost estimate from historical quotations, grounded in commodity market data.
Bid-qualification-criteria (BQC) packages are recommended by agents, validated for prerequisites and routed through approval with segregation of duties. LOT-formation agents group line items, an EOI/qualification prefill engine builds a governed shortlist, and the committee & framework gate release of price bids.
The drafting engine creates a tender from a ready CRFQ, generates, regenerates and locks individual sections, and tracks per-section workflow. A versioned clause-and-template library supplies governed drafting source with applicable-clause matching, outdated-clause checks and conditional-clause detection.
An external vendor surface publishes tenders, serves the bid pack and required-document checklist, manages pre-bid queries with published visibility, and lets vendors create, upload, submit, modify or withdraw a bid — with officer-side manual entry for offline-received bids.
A Python/Gemini microservice classifies each bid/tender artefact, runs full-text extraction and returns structured key-value pairs, tables and a confidence score with a needs-review flag. A dedicated price-schedule / BOQ endpoint extracts every priced line item, reconciles the vendor-declared grand total within tolerance, and accepts XLSX as well as PDF.
The technical engine parses bid documents, runs BQC analysis, records a verdict and issues clarification/shortcoming queries. A governed bid-opening releases price bids into financial evaluation, where a formula engine builds and certifies a comparative statement, surfaces price anomalies and produces L1/ranking — keeping the technical/financial separation auditable.
Negotiation support records rounds and refusals and generates an approval note; the Record Note of Negotiation manages multi-party e-signatures and versioning; the award note renders to PDF for approval; and the Letter of Award is generated, dispatched and tracked through vendor sign / accept / decline.
Requisitions sync from the ERP to seed the lifecycle; an award creates a purchase order in SAP and runs reconciliation across matched / orphan / mismatch / extra buckets, with a fund-management budget-availability check — the live RFC/BAPI bridge sits behind a feature flag over a local-ledger default.
A plan-execute agent selects from a curated tool catalogue — tender lists, PO history, pending approvals, contracts nearing expiry, vendor ratings, budget checks, early warnings — plus a guarded text-to-SQL pass, and streams cited answers over the tenant's own data. Learned memory, distillation and episode replay are admin-reviewable.
A role-based approval module routes notes, criteria and awards through permissioned approvers with segregation of duties. An audit-log plugin records every action with actor type (user vs agent), request id and payload — writing both a queryable store and a WORM-style immutable blob for a tamper-evident, replayable history per object.
The full indent-to-award lifecycle is live across 24 wired modules and 20 screens, with a tender-specific document-AI service and a grounded assistant. The improvement figures below are the customer's stated targets or modelled projections — there is no cleared realized benchmark, and none are presented as achieved results.
Indent to award, on one auditable platform — with document-AI doing the extraction.
Maturity: lifecycle, document-AI, assistant and audit layer are Realized. Live SAP RFC/BAPI write-back, statutory-verification APIs and a packaged should-cost/EVA output are Modelled (behind flags or mock connectors); cycle-time, single-bid, payment and LD-recovery figures are Target.
Connect ProcuSara to your ERP requisitions, vendor master, clause library and bid intake. Customize the qualification rules, scoring and approval gates to your procurement policy — the pipeline is reusable; the domain rules are what we tailor. Operate the lifecycle in production, with an immutable, actor-attributed audit trail under every step.
Most procurement AI attacks one slice. ProcuSara runs the full indent-to-award chain as one governed pipeline, so the document-AI's extraction and analysis flow straight into the next decision gate — with a tender-specific extractor that reconciles price schedules and accepts XLSX.
Segregation of duties, actor-attributed immutable audit, e-sign with decline-by-token, and an assistant whose plans, tools and memory are reviewable and replayable — Amplinth's edge over decision-intelligence rivals that under-invest in auditability.
Value is framed against an index-linked should-cost baseline — Enterprise Value Added — rather than headline invoice savings, the same proof discipline that runs across the Amplinth portfolio.
Book a demo and watch a tender move from requisition to letter of award: document-AI extracting bids, a certified comparative statement, and an immutable audit trail under every step.